Company: Silverleaf Trading Ltd
Location: Remote (Work From Home)
Industry: Retail, Fashion & FMCG
Employment Type: Full-Time
Salary: GHS 2,400 – 3,000
Job Summary:
Silverleaf Trading Ltd is seeking a Purchasing Assistant to support the Procurement Manager or Supervisor with day-to-day procurement activities. This role is essential in managing supplier relationships, processing purchase orders, monitoring inventory levels, and ensuring a smooth procurement process. The Purchasing Assistant will play a crucial role in helping the company meet production and sales needs while ensuring cost-effective and timely purchasing decisions.
Main Responsibilities:
As a Purchasing Assistant, you will be responsible for the following tasks:
1. Supplier Liaison:
- Manage communication with suppliers to maintain strong working relationships.
- Collect quotations, samples, and participate in negotiations to secure the best pricing and terms.
- Assist in building a network of reliable suppliers and vendors.
2. Order Management:
- Create, track, and manage purchase orders, ensuring that orders are accurate and delivered on time.
- Handle any changes or cancellations of orders and ensure appropriate adjustments.
- Verify that all procurement activities adhere to company policies and procedures.
3. Inventory Control:
- Monitor inventory levels, perform demand forecasting, and assist in maintaining sufficient stock to meet production and sales needs.
- Collaborate with inventory teams to ensure seamless inventory management and replenishment.
4. Data Maintenance:
- Record and update procurement data and relevant documents to ensure accuracy.
- Report any procurement issues or updates to supervisors in a timely manner.
- Ensure that records are properly maintained for auditing and compliance purposes.
5. Market Research:
- Conduct research on market trends, gather information on suppliers, and analyze supplier dynamics.
- Provide recommendations to optimize procurement strategies based on market analysis and trends.
6. Contract and Compliance Management:
- Assist in the review and management of procurement contracts.
- Ensure compliance with contract terms and conditions.
- Monitor adherence to procurement laws, regulations, and company policies.
7. Problem Handling:
- Address issues that arise during the procurement process, such as delayed deliveries or quality concerns.
- Propose and implement timely solutions to any problems that may disrupt procurement activities.
8. Report Preparation:
- Prepare regular procurement reports, including supplier performance evaluations, procurement data analysis, and inventory reports.
- Assist in decision-making by providing data-driven insights to superiors.
Qualifications:
Educational Requirements:
- A Bachelor’s degree in Business Administration, Procurement and Supply Chain Management, or a related field is preferred but not required.
- A minimum of High School (S.S.C.E) qualification is required.
Work Experience:
- 1-3 years of relevant work experience in a procurement assistant or similar role is preferred.
- Experience in procurement, supply chain, or purchasing within retail, fashion, or FMCG sectors is an added advantage.
Skills and Competencies:
- Organizational and Time Management: Ability to manage multiple tasks in a fast-paced environment, ensuring work is completed efficiently and on time.
- Communication and Negotiation: Strong communication skills, both verbal and written, and proven negotiation skills to manage supplier relationships.
- Data Management: Proficient in recording, updating, and analyzing procurement data to support decision-making processes.
- Attention to Detail: Ability to ensure accuracy in orders, contracts, and reports.
- Problem-Solving: Capability to handle issues in the procurement process effectively and implement appropriate solutions.
Technical Requirements:
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Familiarity with ERP systems or procurement management systems is preferred.
- Basic understanding of data analysis related to procurement activities.
Work Environment:
As a Purchasing Assistant, you will work in a remote environment, but frequent communication with suppliers and other departments will be required. You will need to stay organized and ensure work is completed efficiently in a fast-paced setting, where multi-tasking is a daily requirement. The role demands attention to detail and accuracy in managing procurement activities and supplier relationships.
How to Apply:
If you meet the qualifications and are interested in joining our dynamic team, please send your CV and cover letter to [email protected].
Application Deadline: Applications will be reviewed on a rolling basis until the position is filled.
Join Silverleaf Trading Ltd and be part of an exciting company where your contributions will have a direct impact on the company’s success!
